1. After saving the Family on the Family Information Page, click on the New Client button at the bottom right of the screen. See Module 2: Figure 34 below.
Module 2: Figure 34: Adding a New Client to the Family Record
2. Complete the following required fields for adding the client:
Hint: HANDS will let you know if the client information is missing by showing a warning message at the top of the screen.
Hint: If the Authorized Representative is also applying for WIC for herself, it is recommended the user start with this client.
• Enter Date of Birth
• Choose the Gender.
• Choose Proof of Identity from drop-down list.
• If an Infant or Child, Choose the Mother's ID from the Mother's ID Drop-Down
• If the Mother of the Infant or Child is Outside of the current WIC Family and has a Client ID, enter the Mother's Client ID into the Mother Outside of Family field.
Hint: It saves time if the Mother is added first to the new family.
• Disability (if applicable)
• Foster Care (if applicable)
Note: If the user selects the Foster Care check box they are then required to answer the Has the child entered into foster care, or changed foster care homes, within the last 6 months? question. In order for the Foster Care WIC Code (WIC Codes are discussed at length later) to be assigned the Yes option must be selected and saved.
• Choose Ethnicity
• Choose Race(s).
• Choose either Observed by Staff or Provided by Client
• Ineligibility Reason (if applicable)
3. Click the Save button.
Hint: Before a Client record is saved, there is no Client ID information. Once the save function has been completed, the Client’s Active Record will appear.
Module 2: Figure 35: Required Fields for Adding the Client
4. Click the Add button to add the next client in the family if applicable.